Job Description

Join Our Team as an Accounting Specialist at ABC Recovery Center!

Are you detail-oriented, organized, and passionate about supporting a mission-driven organization? ABC Recovery Center is seeking a skilled Accounting Specialist to join our Finance team. If you thrive in a fast-paced environment, enjoy working with numbers, and want to contribute to a team that supports recovery and wellness, we want to hear from you!

As an Accounting Specialist, you'll play a key role in ensuring accurate financial operations, supporting both accounts payable and receivable functions, and maintaining the integrity of our financial records. Join us in making a difference behind the scenes by helping our organization run smoothly and efficiently.

Why ABC Recovery Center?

At ABC Recovery Center, we believe in investing in our team members. We offer a comprehensive benefits package, including:

• 401(k) Plan: Secure your future with our competitive 401(k) plan.
• Health Insurance: Comprehensive medical, dental, and vision coverage.
• Paid Time Off: Generous vacation, sick leave, and holidays to ensure work-life balance.
• Professional Development: Opportunities for growth and advancement within our expanding organization.
• New Facilities: Be part of our exciting growth as we prepare to open a new state-of-the-art facility in 2026.

We are committed to fostering a supportive and inclusive work environment where you can thrive and make a difference.

Position Summary:
The Accounting Specialist is responsible for handling accounts payable (AP) and accounts receivable (AR) processes and ensuring accurate and timely financial transactions. This position supports the Accounting Manager in maintaining financial records, conducting reconciliations, and assisting with monthly closing procedures.

Duties and Responsibilities

Financial Transactions

• Record, verify, and maintain financial transactions using accrual-based accounting practices.
• Conduct general ledger analysis and reconcile accounts to ensure accuracy.
• Reconcile balance sheet accounts as part of the monthly closing process.
• Maintain fixed asset records and depreciation schedules.
• Assist with monthly close activities, regulatory reporting, and ad hoc financial analysis.

Accounts Payable & Vendor Relations

• Process weekly check runs and electronic payments in accordance with established procedures.
• Process invoices accurately and timely.
• Maintain accurate and complete records, including ledgers, journals, invoices, receipts, vendor profiles and schedules.
• Work with vendors to resolve discrepancies and ensure timely payment processing.
• Collaborate with department heads to ensure proper classification and recording of financial transactions.

Billing & Support Functions

• Provide backup support for billing functions as needed.
• Assist with financial documentation and reporting to support internal and external audits.
• Perform other duties as assigned to support finance and compliance operations.

Compliance & Confidentiality

• Ensure adherence to internal policies, procedures, and regulatory guidelines.
• Maintain strict confidentiality of financial and payroll-related information in accordance with company policy.
• Support compliance with organizational workflows and documentation standards.

Collaboration & Communication

• Partner with internal departments to ensure financial data is accurate and complete.
• Communicate effectively with vendors, staff, and leadership regarding financial matters.
• Contribute to a culture of accountability and transparency in financial operations.
• Perform other duties as assigned.

Duties and Responsibilities

Communication
• Expresses ideas and thoughts verbally and in written form. Exhibits good listening and comprehension, keeps others adequately informed, and selects and uses appropriate communication methods.
Cooperation
• Establishes and maintains effective relations, exhibits tact and consideration, displays a positive outlook and pleasant manner, offers assistance and support to co-workers, works cooperatively in group situations, and actively works to resolve conflicts.
Customer Service
• Displays courtesy and sensitivity, manages difficult or emotional customer situations, meets commitments, responds promptly to customer needs, and solicits customer feedback to improve services.
Dependability
• Responds to requests for service and assistance, follows instructions, responds to management direction, takes responsibility for own actions, commits to doing the best job possible, keeps commitments, and meets attendance and punctuality guidelines.
Planning and Organization
• Prioritizes and plans work activities, uses time efficiently, plans for additional resources, integrates changes smoothly, sets goals and objectives, works in an organized manner.
Quality
• Demonstrates accuracy and thoroughness, displays commitment to excellence, looks for ways to improve and promote quality, applies feedback to improve performance, and monitors own work to ensure quality.
Use of Technology
• Demonstrates required skills, adapts to new technologies, troubleshoots technological problems, uses technology to increase productivity, and keeps technical skills up to date.

Qualifications

Experience

• 1-2 years' experience working as an accountant, using the accrual method of accounting, preferably in the healthcare industry.
• Working knowledge of generally accepted accounting principles.
• Intermediate to advanced skills in Excel and other Microsoft Office applications.
• Experience with accounting software, Sage Intacct (Preferred)

Education

• High School Diploma or GED (Required)
• Bachelor's degree in accounting, Finance, or a related field, or an equivalent combination of education, training, and experience (Preferred)

Certifications

• Must hold current CPR and First Aid certification or obtain certification within 30 days of hire (training provided by employer)

Other Requirements

• Valid California Driver's License (required)

Knowledge & Skills

• Strong understanding of accrual-based accounting principles and financial reporting.
• Ability to reconcile accounts, maintain ledgers, and perform general ledger analysis accurately.
• Familiarity with nonprofit or healthcare financial practices, including grant tracking and regulatory reporting.
• Excellent attention to detail and organizational skills for managing multiple financial tasks.
• Capable of working independently and managing priorities in a fast-paced environment.
• Must be able to perform CPR and respond to medical emergencies as needed

Physical Demands:
Work functions of this position are primarily performed in an office environment with occasional facility oversight. Primary functions require sufficient physical ability and mobility to stand or sit for prolonged periods; to occasionally stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull light to moderate amounts of weight (up to 25 pounds). Manual dexterity of hands and fingers to include repetitive keyboarding, grasping, and reaching to operate a computer keyboard, mouse, and/or standard office equipment.

• Vision: Close, distant, and peripheral vision ability, including depth perception and the ability to adjust focus.
• Verbal: Capable of clearly communicating with fellow co-workers, managers, and clients of the Center.
• Hearing: Hear normal audio range with or without correction.
• Environment: Work is performed in a standard clinical environment with client contact and frequent interruptions. This position may be exposed to bodily fluids, odors, and cleaning products on an occasional basis.

Equal Opportunity : ABC Recovery Center, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment in accordance with applicable federal, state, and local laws. It is our policy to abide by all federal, state, and local laws prohibiting employment discrimination based on a person's race (including hair texture and hairstyles), color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, childbirth, physical disability, mental and/or intellectual disability, age, military status, veteran status (including protected veterans), marital status, registered domestic partner or civil union status, familial status, gender (including sex stereotyping and gender identity or expression), medical condition (including, but not limited to, cancer related or HIV/AIDS related), genetic information, sexual orientation, or any other protected status.

This job description does not list all the duties of the job. You may be asked by managers to perform other instructions and duties. This job description may be revised from time to time and does not constitute a contract for employment.

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