Job Description

Gallery Assistants (temporary positions may be considered)

Perrotin Los Angeles seeks full-time Gallery Assistants to join our team. 

The Gallery Assistant is responsible for a cross-functional range of front-of-house, organizational, and administrative duties which support the day-to-day operations of the Los Angeles gallery and its exhibitions, events, and activities. The Gallery Assistants are part of a front desk team integral to maintaining a professional and welcoming atmosphere in the gallery. They are the first point of contact for visitors, guests, and clients; they must be familiar with Perrotin’s global program of artists and activities in order to provide the proper information to visitors on exhibitions and artists, and redirect press and sales enquiries.

Candidates will be strong team players, resourceful self-starters, highly organized, and able to manage multiple priorities in a fast-paced, multicultural environment. Attention to detail and ability to exercise sound judgment, anticipate needs, problem-solve, and meet deadlines are vital to the role; as are excellent communication and writing skills, an engaging manner, tact, discretion, poise, and the ability to work collaboratively and independently.

This in-person position is based in Perrotin’s Mid City gallery but may occasionally require work from other locations. The work week is five days in accordance with the gallery’s regular opening hours, Tu esday to Saturday, 10:00am to 6:00pm. The new Gallery Assistants will be rostered at the front desk three to four days a week ; on the remaining work day/s of the week they will be based in the offices to focus on assignments. 

Responsibilities include but are not limited to:

Front desk 

• Greet and interact with visitors and guests, promoting Perrotin’s artists and its Los Angeles exhibitions by offering information and walkthroughs  

• Field walk-in and phone enquiries, and appropriately direct them to relevant parties 

• Handle bookstore merchandise checkouts 

• Handle incoming and outgoing mail and packages

• Update price lists and printed materials 

• Update the subscribers database

• Maintain an organized and presentable setting, replenishing gallery materials and office supplies 

• Collate and prepare reports relating to visitor attendance, auction previews and sales, and various exhibition openings and events in Los Angeles

Exhibitions and events

• Support the gallery team on various aspects of planning, organizing and managing exhibitions, showrooms, art fairs, and events, through, for instance:

• Research and prepare talking points on exhibitions and artists

• Assist in organizing, preparing for, and managing openings, receptions, dinners, parties, and various activities for guests and visitors

• Assist in making guest lists and seating charts, dispatching invitations, tracking RSVP and dietary restrictions 

Hospitality 

• Make travel bookings for artists and overseas colleagues

• Research and recommend restaurants, cafes, bars, and sights for the Los Angeles gallery’s city guide for out-of-town visitors

• Research, source and organize gifts for various occasions

Bookstore 

• Coordinate orders and shipping for Perrotin Store Los Angeles

• Maintain and update inventory records

• Collate and prepare bookstore reports

• Assist in merchandise display and replenish stock 

Administrative 

• Take notes for internal meetings, draft correspondences and presentations 

• File project expenses 

• Other assignments

Required:

• Knowledge of / passion for contemporary art and the gallery sector 

• Prior experience in a gallery or institution

• Proficiency with a Mac-based environment, including Adobe (Acrobat, InDesign, Photoshop), Microsoft Office Suite (Word, Excel, PowerPoint), and Google Suite (Gmail, Calendar, Sheets)

Preferred:

• Bachelor’s Degree in a field related to contemporary art 

• Prior experience in customer service / visitor services in the retail or hospitality sectors

• Proficiency with SketchUp 

• Proficiency in additional languages

Compensation and benefits:

This is a full-time hourly (overtime eligible) position. The regular working hours are Tuesday to Saturday, 9:45am to 6:15pm. The position requires flexibility for additional hours of work based on the needs of the gallery such as opening events.

The pay scale is $20–25 per hour. Salary is commensurate with experience. 

Benefits for full-time employees, following a waiting period, include:

• Medical insurance (subsidized)

• Dental and vision insurance (subsidized)

• Paid sick leave

• Paid holidays

• Paid vacation 

• Paid office breaks in the summer and at the end of the year

• Participation in a 401k retirement plan (with employer contribution)

A temporary contract term of four to six months may be considered.  

To apply:

Please submit a cover letter, your resume, and the names of two professional references with the subject line "Gallery Assistant" to jobsla@perrotin.com .

Only qualified candidates will be contacted. Phone calls will not be accepted. 

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