Job Description

General Job Description:

Title: Accounts Payable Specialist

Department: Finance

Reports to: Controller

FLSA Status: Salaried Non-Exempt 

Job Summary:

This position requires a dependable individual with strong attention to detail. The position assists with general accounting transactions, with a focus on Accounts Payable and Accounts Receivable.

 

Duties will include (but are not limited to):

• AP processing – daily archiving invoices/ packing slips/ business documents, matching invoice, coding non-PO invoices, timely turn-around (1 business day target).
• AR duties – daily invoice management, archiving shipping and related documentation and payment processing.
• Discrepancy Resolution – assisting with investigation and resolution of discrepancies in accounts, collaborating with other departments as necessary.
• Customer Communications – Follow-up on past due payments, handle inquiries from customers regarding their accounts, payments, and billing issues, maintaining positive relationships.
• Corresponding with vendors and customers and i customer service issues by phone and email.
• Reviewing statements and troubleshooting problems in a timely manner.
• Working closely with Purchasing/Inventory Control/Customer Service personnel.
• Other duties as assigned.

Specific Qualifications:

Requirements:

• High school diploma or equivalent; additional education in finance or accounting is a plus.
• 3-5 years previous related experience.
• Good analytical skills regarding manufacturing variances, inventory accounting, and financial analysis essential with the ability to interpret data, draw valid conclusions and present summarized findings to others in an understandable format.
• Excellent attention to detail & compulsive desire for accuracy.
• Strong overall MS Office skills with focus on Excel a must.
• Experience with Syteline and OutlookSoft software preferred.
• Excellent written and verbal communication skills and able to effectively communicate with all levels of the organization.
• Ability to maintain confidential and sensitive business information a must.

Company Overview:

Why IES Infrastructure?

IES Infrastructure offers competitive salaries. But, if you make your employment decision based on salary only, you’re overlooking other significant factors – work environment and employee benefits. We offer a friendly, team-work environment with opportunities for continuous development and career advancement. We also offer a comprehensive benefits package that provides real protection for you and your family.

• Health & dental insurance
• Group life & accidental death & dismemberment insurance
• Supplemental life insurance
• Voluntary accident insurance
• Company Paid Disability insurance (short and long-term)
• Vacation and holidays
• 401k

Company Culture

Commitment to Excellence  – Consistently exceeds expectations.
Honesty and Integrity  – Strive to do what is right and do what we say we will do.
Safety  – Create a safe working environment in all operating locations.
Respect -Honor the rights of all involved.
Communication – Communicate clearly and directly with all involved.
Employee Satisfaction  – Create employee opportunities for growth and development.
Innovation and Creativity  – Apply creative ingenuity to make us better, faster, and first.
Resiliency  – No obstacle will stop us from accomplishing our goals.
Teamwork  – Above all else, work together as one team and one group of professionals.

All positions require customer focus with a service-oriented attitude as well as attention to detail with excellent verbal and written communication skills. Ability to adapt to changes in daily activities is essential. Ability to travel and work overtime/weekends, as needed, to meet customer and in-house demands. All applicants must pass a background check and drug/alcohol screening and must have a clean driving record.

Additional Data:

PLEASE NO AGENCY CALLS.
NOTE TO ALL AGENCIES: Any unsolicited agency resumes or agency represented candidates that are presented to any IES employee without first having a signed contract between that agency and the IES Talent Acquisition organization will become the property of IES and no fees will be paid.

EEO & Affirmative Action

The IES policy on equal employment opportunity prohibits discrimination based on race, color, religion, national origin, sex, age, gender identity, sexual orientation, individuals with disabilities, protected veterans, or any other protected status or characteristic. This policy applies to recruiting, hiring, transfers, promotions, terminations, compensation, benefits, and all other terms and conditions of employment, and also states that retaliation against any employee who files a complaint regarding possible violations of this policy will not be tolerated. IES is also committed to taking affirmative steps to promote the employment of minorities, women, individuals with disabilities, and protected veterans. IES develops affirmative action programs to support its commitment to equal employment opportunity, consistent with company policy and the company’s obligations as a contractor to the United States government.

View Your Equal Employment Opportunity rights under the law. "EEO is the Law" poster | "EEO is the Law" poster supplement

View IES' policy on Pay Transparency  Pay Transparency NonDiscrimination Poster

Disability Accommodation

IES is an Equal Opportunity/Affirmative Action Employer. IES provides reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veterans' Readjustment Assistance Act of 1974 and Title I of the Americans with Disabilities Act of 1990. Applicants who need accommodation in the job application process should contact the IES corporate office at (713) 860-1500 or any IES office to request assistance.

Right to Work

Job Tags

Contract work, Temporary work, For contractors,

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